The Council also holds additional special meetings if they become necessary. Meeting notices are posted on the website.

The minutes, once approved, become the official record of what took place at the meeting. The approval process requires a one-month delay of the minutes, which is a common practice used in a majority of municipalities.

The practice at the Town of Stewiacke is to include a short synopsis of the salient points of debate that lead to motions. Some municipalities choose only to include the actual motions in their records.

It is the belief in the Town of Stewiacke that residents and other interested people prosper when there is some additional narrative in the minutes. This method enhances the historical record of the municipality. It is emphasized, however, that the minutes are not, nor should they be, a verbatim account of the proceedings.